Attendance: Samantha Lampert, Jonah Mytro, Jeff Sinnamon, Lynn Kerr, Chuck Blake, Jay Flynn, Daniel Chen

Confirmed No: Dave Castanon, Jeffry Powell, Tom Sweeney, Mark Archibald

Guests: Chet Oberhelman

Start time: 8:00pm

End time: 10:00pm

LOCATION: Jonah’s Office

Reports

• Treasurer Report
• Year end report $17,000 loss last year
• avp costs, judy’s party, promotional items
• Ultimate goal is to break even (we did that as there was a $16,000 “profit” from the year before)
• Jonah will send out the budget to the board before next meeting

• Registrar’s Report
• Jonah from Judy
• Goal is to be 10% over last year’s memberships

• NERVA Report
• No Dave!

• Ratings Report
• Ratings are finalized by Helen and Paul and sent to Tom and Judy
• Helen is new women’s chair and sent her updated out two weeks ago
• Paul Santos sent his ratings to Tom last week
• They will go on web, on blog and to registrar
• Jonah will ask chairs to put get the committee members email addresses posted on web
• Regulations and standards
• Ratings chairs know they have to submit the list for publishing to Yankee every two weeks

• Blog Report/Email List
• Jonah updates every other day
• 540 people signed up for Yankee Volleyball mailing list
• Will start doing a monthly Enewsletter via mailing list (1^st weekend of the month)

• Web Editor Report
• Add Tom’s Report
• Option C, let TDs know they do need to double check the line-ups until this works itself out
• Discussion of team registration
• Can Tom add TD override so that TDs can enter teams (without details) – for the case that they get checks without teams registering online

• GRC Report
• Scrambles Update
• 2 at Bryant with 6 women’s teams and 5 men’s teams
• 11 new members
• Regis
• 11 new members
• Had women who wanted to play men’s scramble
• Jonah did not let this happen so that there would be space for walk-ons
• Recommendation to host coed scrambles
• Will try to run this at LS scramble
• Should think about offering “standyby registration” in case we’re short on players
• Jonah to remind players that if they bring a new member to a scramble they get $10 off per member, up to 2 members (last year’s board voted on this)
• Daniel would like TDs to promote the write-up sheet at the tournament and make sure the appropriate level raters are present
• Jeffry’s Progress on collecting college program contact info
• Submitted via email: About 25% complete on the list of college/club contact information
• Will try to complete it before the end of D3 season.

• Bylaws Committee Report
• Will set up possible meeting to look through and will continue to encourage committee members to update

Old Business:

• Approval of past minutes
• Jeff motion to approve minutes, Jonah seconds, Unanimous approval
• This was originally done over email, but done again in person this time.

• Storage Unit
• How do board members access if needed?
• Jonah will give out keys, name of location and address

• Old Meeting minutes
• Sam has all that were missing, will go through them and get to Tom for posting

• Championships – items to be discussed per Chet’s suggestions so we get all the planning done in advance.
• We will run championships this year
• Vote on Championship TD
• Championship entry cost = - $140 last year should prob. go up to $150
• Teams that do not make the min/max ratings can not play – should they be allowed to play and just not make playoffs
• National Mapping
• Uniform Numbers: championship guidelines change so that you cannot play if you do not have a proper number
• Last year all tournaments were round robin
• Teams that win regionals that are going to nationals get a cash stipend
• No late starts, all must be present at captains meeting
• Coed Reverse c, c-, c+ - would male br attacks be allowed?
• Chet presented a tentative championships schedule for the month of May
• If we set a check date then all checks are guaranteed a spot
• Last year the information was released too late; so get it out faster this year to increase turnout
• Sam will need to update the championship guidelines
• Chet is available to TD championships again next year
• Jonah motions that Chet should be the Championship TD, Jay seconded
• For:  Lynn, Daniel, Chuck, Jeff, Sam
• Opposed:  None
• Jonah motions he gets the same stipend as last year, Jay seconded
• For: Lynn, Daniel, Chuck, Jeff, Sam
• Opposed: None

• Stipend Adjustment
• Sam – Share Emails on this with Board
• Discussion ensues
• Will table until after budget is out
• Currently stipends go to Registrar, Assigner, Bookkeeper, Newsletter Editor/Publisher

• Ratings Committee
• Should there be a minimum number of tournaments that each rater should attend (Jeff)
• Should raters be assigned to tournaments? (Sam)
• We should make sure raters are currently active players. (Jay)
• Jonah will check in with head raters to make sure all members of the ratings committee are still interested in their roles.

• Yankee communication
• Updated board on this month’s bavp communications

• Tournament Directing and Related Topics
• Online NERVA Registration Feedback
• Online Team Registration Feedback
• Adding Paypal to Team Registration page for teams that use it
• Individual TDs can do this themselves
• You cannot have a fee or surcharge via paypal as this is a MA state law…so be careful how you phrase charging for the paypal fee in addition to the tournament fee.
• Tournament Director Check Cashing Policy Needed
• One new TD cashed all his checks right away
• Jonah has contacted that TD about that issue
• Checks should not be cashed until the Thursday before the tournament
• Jeff motions that you should cash checks no earlier than the Thursday before the tournament or later than 30 days after
• Jonah seconds
• For: Unamimous
• Sam will add to TD guidelines document
• Team Captain Incentive Program
• Look into after the budget comes out
• Reward for captaining multiple teams per session
• Look into a way of combining individuals to make teams
• Jeff volunteers to look into an electronic way of doing this

• Complaints about the skeleton and suggestions for updates
• Scrambles affect the lower levels, next year it will be changed back to 3 instead of 5
• Will do less in the coming spring season

• Board Meeting Locations
• Next meeting will be at Lasell

• Rules and Regulations
• Sam is currently going through and updating; will send out revised document for discussion before next board meeting.  We will hopefully vote and approve them at the next board meeting.

New Business

• Next Meeting:  Nov 19^th, 7:30 pm at Lasell College

• FenwayMarketingGroup update
• Jonah met with them
• They verified that 8 announcements were made over the weekend
• They will be back in early July and want us to renew our sponsorship

• Meeting Adjourned