Yankee Board Meeting

Tuesday August 04, 2009

Attendees: Samantha Lampert, Jeffry Powell, Judy Katalina, Chet Oberhelman, Krissy Norrman, Mark Archibald, Daniel Chen, Sander Gates

Confirmed No:

Guests: Will Nikula

Start time: 7:30 pm

End time: 10:00 pm

LOCATION: LSHS

Approval of June Minutes

Motion to Approve: Mark Archibald

Second: Jonah Mytro

For: Mark Archibald, Jonah Mytro, Daniel Chen, Chuck Blake, Jeffry Powell, Jay Flynn, Samantha Lampert, Jeff Sinnamon

Against: None

Minutes approved.

Reports

· Welcome to New Board/Board Member Roles and Obligations/NERVA vs. Yankee

· Treasurer Report

• End of Year Report handed out; 2009-2010 initial budget
• Judy motions that Will is paid for his webmaster position, since February 2009, at the rate of $166.67 per month
• Jeffry seconds
• For: Unanimous
• Motion passes

· Registrar’s Report

• End of Year Report handed out

· NERVA Report

• USAV looking to up membership fee
• Regional directors are looking to avoid that with a restructuring
• This may have repercussions with the online sign-up process and Nationals; will have more info in October

· Ratings Report

• Men’s: 3 upper level, 4 mid level, 3 lower level raters
• Looking to fill some spots, will be updated in the next week
• Summer re-rates will be out shortly
• Women’s: Summer re-rates already went out
• Need to fill some spots at the mid/higher level

· Blog Report

• Jonah resigned

· Newsletter Report

• Jonah resigned

· Web Editor Report

• Would like a job description.
• Sam will provide

(Daniel arrived, 8:18pm)

• Website redesign
• Sam will post on the BAVP to build a committee to help plan
• Will will change the front page and start to look at auditing what’s there

· GRC Report

• Fall Scrambles
• 2 for the fall draft; Mark will look for volunteers; November and January
• Will look into bringing in setters
• Should women be allowed to play in men’s scrambles?
• Discussion follows
• Not until their gender’s tournament has been filled
• We should avoid co-ed scrambles
• How do we alleviate the start of the day disorganization?
• Brief rules clinic to start
• Follow up with every person that doesn’t join
• Have at least 2 board members present

· Bylaws Committee Report

• Two sections need updating

o Section III, Article IV

o Referee and Registrar

Online Business (Discussed via Email):

· Need to move Constant Contact off of Jonah’s credit card

o Daniel motions to prepay Constant Contact, via check for 1 year of service

§ Judy Seconds

§ For: Jeffry, Daniel, Mark, Sander, Judy, Krissy, Lynn

§ Against: None

· Majority: Motion Passes

· Part of a net system was broken at the Yankee Picnic

o Jonah motions Yankee Replace the Broken Part ($67)

§ Jay Seconds

§ For: Jonah, Jay, Mark, Chuck, Daniel, Jeffry

· Majority: Motion Passes

Old Business:

· Review Yankee Appointed Positions and Stipends

o Sam handed out written job descriptions

o NERVA level stipends (referee assignor, registrar, bookkeeper) moving out of our budget and into NERVA

§ Yankee sets stipends: Newsletter editor, Webmaster, Tournament Coordinator, Championship Coordinator, Picnic

§ Will look into a job description and stipend for Tournament Coordinator

· Assign Sub Committees

o Grassroots Chair is Daniel, Chet will assist

· Set Fall Draft Date and Meeting Dates and Locations

o Draft: Wednesday Sept 2, 7:00 LSHS

o Monday, Sept 21, Cambridge site TBD, 7:30

o Will set up future dates before the next meeting

· Set Draft Format

o Skeleton

o Format

§ Fantasy?

§ Fantasy with reshuffle after skeleton?

§ Old way?

§ Old way with reshuffle after every round?

§ Old way with reshuffle after skeleton?

§ Judy motions to go back to the old way with a reshuffle after every round

· Jeffry seconds

· For: Krissy, Sam, Jeffry, Judy, Mark

· Against: Chet

· Abstain: Sander, Daniel

o Motion passes

· Will not reshuffle after the skeleton

o Automatic 1 pre-draft pick per tournament director

§ Special Tournament TD’s are excluded from this

§ Probationary tournaments don’t count

§ You only get this benefit if you submit your tournament request ahead of time

· Registration and Collecting Correct Membership Email Addresses

o Make it clear to members why we need their email addresses

o Will table this for more discussion later

· Roster System and Marking Players as having played

o You are re-ratable until you play; but we’re not tracking that well

o If you didn’t have a ratings freeze, this wouldn’t be a problem

o Judy will work on a solution for tracking players until they have played

· Discuss any major pay increases for next year

o None, but will review and perhaps just adjust the tournament coordinator stipend

· Any rule changes for the upcoming season?

o There are none.

· Need a new Newsletter and/or Blog Editor

o Krissy motions to get rid of the blog

§ Judy seconds

§ For: Chet, Daniel, Krissy, Sander, Mark, Judy

§ Against: None

§ Abstain: Sam

· Motion Passes

o Sam will email out to the BAVP to find someone to be the newsletter editor

New Business:

For Next Meeting:

· Rick Pierce Award Criteria

· Winter Grass Volleyball via Wendall Chin/Darin Yee

· Championships Review

o See Chet’s Notes

· 2009/2010 Budget Proposal/Approval

· Discuss Nationals Mappings

· Complete Board Appointments

· Jay Carroll’s Super Invitational Tournament

· Grassroots committee

o Creation of a College Recruiting Team

o JO’s and College Non-Varsity Athletes

· Registration and Collecting Correct Membership Email Addresses

Next meeting date: September 28, in Cambridge at 7:30