Yankee Board Meeting
Monday September 21, 2009
Attendees: Samantha Lampert, Jeffry Powell, Judy Katalina, Daniel Chen, Sander Gates, Chet Oberhelman, Krissy Norrman, Mark Archibald
Confirmed No:
Guests: Jay Carroll
Start time: 7:45 pm
End time: 9:15 pm
LOCATION: MIT Conference Room
Approval of August Minutes
Motion to Approve: Judy Katalina
Second: Mark Archibald
For: Mark Archibald, Jeffry Powell, Judy Katalina, Samantha Lampert, Sander Gates, Krissy Norrman
Against: None
Minutes approved.
Reports
· Treasurer Report
· Registrar’s Report
· NERVA Report
· Ratings Report
· Newsletter Update
· Web Editor Report
· GRC Report
Online Business (Discussed via Email):
·
College
Club Membership
o Criteria: It must be an organized club/varsity team from a
college. It should not just be a bunch of guys that happen to all go to the Harvard
business school. If you have any questions on their validity check with me.
o Cost: $75 per team and each member of the team must fill
out an application with rating. Even if they are playing the 2nd of their
tournaments and have already paid the $75 to another TD they must each fill out
an app. I'd suggest having them fill this out before they come!
o Tournaments: For $75 each team is allowed 3 Yankee
tournaments. I will send a weekly list with the number of tournaments they have
played in.
Old Business:
· Jay Carroll’s Presentation: Eastern Zone Volleyball Invitational
o Registration Thursday, April; Play Friday through Sunday; at Convention Center
o 40 Courts; capped at 300 teams
o See handouts
§ From Yankee – looking for assistance in planning, coordinating, running the tournaments
§ Single Gender, USAV rules and ratings
o Discussion tabled until we hear from NERVA
§ Will talk about blocking that weekend in the draft
·
Review
Draft
o Pre-round, done online worked well; came into
draft with skeleton complete
o In the future, it would be nice to start
earlier and perhaps complete entire draft online
o Should keep discussing the format
§
Example
idea: set out the schedule in advance and invite tournament directors to pick
them
· Registration and Collecting Correct Membership Email Addresses
o Make it clear to members why we need their email addresses
o Email sent to BAVP, Sander will put in Newsletter, Email sent to TDs; Judy will double-check registrations for missing data
·
Tournament
Coordinator Stipend
o
Sander
motions $1000
§
Judy
seconds
·
For:
Unanimous
·
Abstain:
Mark Archibald
§
Motion
Passes
·
Championships
Review and Planning for next Championships
o
Answering
Chet’s questions
§
Will do
random draw in advance
· Discuss Nationals Mappings
o Sam will solicit feedback
o Jeffry will look at how we placed on USAV website
· Grassroots committee
o Creation of a College Recruiting Team
§ Will look at College Women’s Senior Classic
o JO’s and College Non-Varsity Athletes
§ Tabled until next meeting
·
Set Fall
Meeting Dates and Locations
· Rick Pierce Award Criteria
o Nominating Committee: Chet, Krissy, plus both of least one of last year’s winners (Krissy and Chet will invite them)
§ We’re looking for a long-time Yankee member, that you’d love to play with, against and as a friend.
§ Invite all the candidates to the ceremony and give a blurb about each of them and present the award to the winner. Invite the Pierce family and let them have the opportunity to bring in their scholarship award winner.
New Business:
· Picnic Date
o Chet will confirm Sunday June 13
For Next Meeting:
· Rick Pierce Award Criteria
· Set Date for next draft and any new procedures
· For Championships and Nationals Mappings – Ratings Freeze
o Options: No freeze, but give Nationals approve date; track total number of tourneys played
Next meeting date: Monday,
October 19th, 7:30 at Clark University Satellite Campus; in
Tentative: Tuesday: November 17th; TBA 7:30
Tentative: Monday December 21 TBA 7:30
Tentative: Tuesday January 26th
Tentative: Monday, February 22nd