Yankee
Board Meeting
Date: Monday, August 6 2007
Start Time:
7:15pm
End Time:
10:30pm
Location:
Attendance:
Jeffry
Powell, Jeff Sinnamon, Art Palmer, Lynn Kerr, Tom Sweeney, Dave Castanon,
Daniel Chen, Samantha Lampert, Jay Carroll, Jonah Mytro, Mark Archibald, Chuck
Blake
1.
Welcome to new members; Introductions; d
a. Hardcopies of Bylaws printed and handed out
b. Review of Executive Board responsibilities
c. Dave C. overview of NEVB (NERVA)
d. 4 div
i. Yankee – Adult, Non-Maine vb
population (2700 people)
ii. Jr Girls, Boys,
e. definition of New England – East
of town of
f. Yankee vs. NERVA, run tourneys where it is desired that
out-of-region teams join us.
i. then aim for nationals rules
(NERVA) to be more universal
2.
Any “Old News” that the new board needs to be caught up on
a. Picnic review rained, ended by 3
b. Championships went well
c. Nationals – from crude observation, may have submitted
teams at ratings which were too low (Dave)
i. We can change ratings levels for nationals based on last
year’s performance (Jonah)
3.
Presentation of Financials
a. From Dori through Jonah
b. Yankee only – Non-profit goal is
to break even in annual budget
c. NE
i. USAV portion –
insurance, per player fees, publications
4.
How to choose meeting dates and draft dates; rules/policies/methods
a. Monday – September 10, Lasell Room
101, 7:30
b. Monday – October 15, Lasell 7:30
c. Monday – November 19, Lasell 7:30
d. Monday – December 17 Board
Meeting 6pm and Draft 7:30, Lasell
5.
AVP sponsorship/participation
a. AVP 16th-19th
b. Sponsorship tent in sponsorship
village
i. Village open Fri 8am through Sun
1:30
ii. 2 people working in tent at all
times
a.
giving away promotional NEVB, Yankee items
c. 4 banners around facility
i.
postcards; business cards
d. tshirt and hat giveaways (tshirt
giveaways during finals)
e. announcements over the weekend on
loudspeakers
f. 13,000-14,000 spent
g. giveaway VIP and gen.ad tickets to current members that
sign up for Yankee Newsletter
h. prize giveaway after AVP for new Yankee newsletter sign
ups
i. 20% d
j. meeting next Wednesday pm, for people working event;
jonah will be in contact
6.
Logo
a. Working with Logoworks
b. plea for feedback via new Yankee
blog (Jonah)
c. potentially complete for use on Scramble T shirts or for
Champs prizes; not rushing to complete before AVP
7.
Upcoming Draft: quick review of skeleton – make any adjustments if permitted
that the last few years have proven necessary
**Are there
any available stat
a. Where do the TD reporting stats
go
i. buried in the database
ii. Tom will send out stat
b. Overview of how the draft works
(Jonah)
i. new in place last
year was new probationary period for new TDs
c. Lacking in communication about
draft in the past? (Jay, Mark)
d. Expansion, new TDs need to be more overt, members need to
express their desire for where they should expand (Dave)
i. Should
skeleton involve locations and levels (Dave)
a.
aim incorporation in spring skeleton
b. should look at location of members and eligible locations
in their areas (Jeff S)
c. should/could we be reaching out to members to be new TDs
at new locations (Jay)
i. Do we
have a need for new locations and TDs (
e. Create a how to become a TD guidebook, hand out; give out
at tourneys; announce in a timely fashion over emails,etc.
i.
Sam/Jonah will work together on th
f. Is there a desire/need for 2 day tournaments (Jay)
g. start a TD apprentice program (Mark)
h. Jonah, Mark, Sam will be at draft
i. ref rates will not go up for the fall (as we have not heard
anything)
8.
Creation of committee to review and provide re-write suggestions for the
by-laws if it is found necessary
a. Suggestions for changes should be
emailed to Sam
i. Voting, Elections – remove
postcard/ballot make it all online
ii. Annual Stipends – for board, based on performance (jonah
proposed last year)
iii. Newsletter –
Electronic from quarterly newsletter
iv. Official Yankee
communication
e. COMMITTEE: Sam, Jeff S; Art, Tom, Lynn, Mark
f. proposal new draft by next meeting; send out postcards
giving notification; choose deadline for voting in February/March
i. d
ii. based
on vote bylaws will be rev
g. Yankee Policies and Regulations
i. Yankee
rules show which rules we ignore, default
ii. USAV
rulebooks available after tonight’s meeting and at draft
iii. Update based on
past Yankee votes
9.
Official means of Yankee communications
a. Recent creation of Yankee
newsletter and Yankee Blog, and creation of emailing l
b. BAVP – not the official Yankee communications option;
cross-over but that
c. There
d. (Jay) proposes a need for a layers of communication as
not all communication can/should be electronic
i. Currently difficult to incorporate at the national level,
but we should explore further (Dave)
ii.
iii. Idea proposed to send out postcard to all members after
registration to mail us back if you want more snail mail. See community
reaction (Sam)
a. postcards directing members to correct electronic
locations is a valuable minor expense that we should continue (Tom)
e. Monthly emails from the Board to
the new email list (Jonah)
f. Jonah motions to purchase email l
i. What
a.
Starting August 15, 2007 through August 14, 2008
ii. 6 Yes,
1 No, 0 Abstain;
g. BAVP rants
i. rant@yankee.org and rave@yankee.org on Yankee website are now
directed to Board@yankee.org
ii. board members should direct rants and raves from BAVP
there
iii. if there is a need, board will discuss on Yahoo!group
and respond with facts or information as necessary
10.
Yankee Reg
a. over 2 years; entering
information online but still paying the way we are now
i. don’t want to take
risk of CC collection (NE)
ii. insurance company is
not yet ready for electronic signature (USAV)
a. what
we’re doing must work for minors as well as adults
b. print and sign code of contact; send in check to judy;
all membership info is entered online
c. Yankee will continue to provide all the same information
online; including ratings
d. Members will be immediately registered at a National
level
e. You can still register at tournaments on paper
i. or
online at a tournament; and sign hand in a blank registration form
ii. how do
you match signature to online information? (Jonah)
a.
Dave will look into this
iii. how
will TDs know who just pre-registered online? (Art)
a.
Dave will look into this
11. Yankee
Tournament Registration
a. last year’s board agreed that the online tournament
registration would be the official tourney control
b. online sign up does not hold your place, money does
c. TDs will be reminded to update; will discuss at the draft
d. Only TDs or web admins can change team captains
e. discussion of what happens when a TD gives late
notifications to a team that is not-included in an invitational tournament
i. there
will be close monitoring of Beanpot and Rick Pierce
f. after all TDs have approved schedule; it will take about
1 week to get all info online and ready for tournament registration
12. Rating
System/Raters
a. reading of Don Cohen’s request
(via email) and proposal for how to change ratings
b. lack of attending raters (Chuck)
i. need to have at least 4 active player/raters per level;
head raters need to make better choices (Jonah)
ii. should be a rotation of head raters so that it cannot
become personal (Jay)
iii. where do ratings sheets from each tournament go (Jeff
S)
a.
to Judy then to ratings committee
(Tom)
iv. how fast are ratings acted upon
a.
likely by end of week if TD info is
in
b.
starting this year there will be a 2
week window for new ratings
c.
officially posted on yankee or
ratings changes pages
v. number of raters should grow with percentage of
participants at any level
vi. Jeff S passes motion to increase the number of raters to
5 (low), 5 (mid), 3 (higher level); Jonah seconds
a.
unanimous agreement
vii. people should be re-ratable until a rater sees them
(Jeffry P)
viii. Suggested that raters attend a minimum number of
tournaments
a. put on
agenda for discuss on next meeting
13.
Increase interest in weekend tournaments
**What
a. will push off to discuss at next
meeting
14.
2010
a. Jay suggests that Yankee puts in a
bid to bring 2010 open to
b. Some issues would be unions and
hotel prices
i. local fundraising may
help for both unions and hotels
c. will help generate more interest
and inspire increased membership
d. will have $10,000 by February to
help with the application process
e. who does the bid? (Jonah)
i. it comes from our
group (Dave)
ii. no information
posted yet for applying for 2010
f. if we can’t make it happen in
i. what about
15.
Posting of Agenda/Minutes Online
a. Start collection of old agenda
items
b.
c. Jonah contact Kelly Small
d. Dave will research was he has
e. Follow up and get posted online; include any past votes
to help update agenda online since 2003
16. New
Business
a. grassroots committee – Dan, Jeffry
P, Mark
i. help with scrambles,
clinics, guerrilla marketing
ii. 2-3 per session
iii. lower and upper
level clinics (1-2 each session)
b. are there statistics on last
year’s clinics and scrambles?
i. of those
participants, how many become new members?
ii. how do we have
follow-up and keep these people involved? (Art)
iii. committee can
develop a follow-up plan for these participants (Mark)
a. scramble committee could help Captain future tourneys for
these players (Art)
b. invite area clubs to come talk to players (Jay)
c. enable these players to be pro-active (